We all know what it’s like opening your laptop on a Monday morning and hearing the endless shuffle of emails falling into your inbox. Just the thought of having to read and process, delete and respond can give you anxiety. Although it can be stressful, staying on top of your inbox is one of the best things you can do for both your business and your sanity. Whether you are prone to avoiding your emails or just looking to get a better handle on your inbox, here are some tips that will help make your life easier and your inbox cleaner!
Schedule Time Every day to Read & Respond
It sounds simple enough, but it can be difficult for people to dedicate time to sort through emails. If you find yourself constantly forgetting to clear out your inbox, then making a schedule may help! Find a time that works best for you, whether its first thing in the morning, during lunch, at the end of the day etc., and train yourself to process all your emails then. Scheduling a specific time out of your day will help you avoid distraction and stay absorbed in what you’re doing.
The 2 Minute Rule
Once you have dedicated time to sort through your emails it is important to move quickly. While reading each email, the first question you should be asking yourself is “Does this require me to respond?” If the answer is YES, then the second question you should ask yourself is “Will this response take less than 2 minutes?” If the answer is YES than you should respond immediately. Often, people get too hung up on filing their emails into the “I’ll deal with it later” folders. This 2-minute method will help you to clear your inbox at a faster pace and avoid procrastination.
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